Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBLEG303A Mapping and Delivery Guide
Deliver court documentation

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBLEG303A - Deliver court documentation
Description This unit describes the performance outcomes, skills and knowledge required to organise court documents for delivery, planning a schedule of delivery, delivering documents to the appropriate courts and returning proof of document lodgement.All aspects of legal practice may be subject to a range of legislation, rules, regulations and/or codes of practice relevant to different job roles and jurisdictions.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to individuals who provide services to support legal practitioners, while under supervision. All aspects of legal practice may be subject to a range of legislation, rules, regulations and/or codes of practice relevant to different job roles and jurisdictions.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Administration - Legal Services Administration
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Organise self or other to copy and collate court/tribunal documents
  • Identify documents for the same courts/tribunals
  • Organise self or other to copy and collate documents according to court requirements and a firm's policies and procedures
  • Attach file/matter number to copies of all relevant documents where appropriate
  • Appropriately file copies of all documents to be delivered
       
Element: Plan court/tribunal delivery schedule
  • Establish times of delivery to ensure court/tribunal timelines are met
  • Selected appropriate delivery method
  • Prepare monies for court filing fee and record disbursement appropriately
       
Element: Organise self or other to deliver documents
  • Transport documents securely to court/tribunal
  • Hand over documents and monies if necessary for court filing fees to appropriate court official
  • Seek and record information regarding deficiency from court official if documents are deficient and cannot be lodged,
  • Collect and file proof of lodgements and any associated documents appropriately
  • Appropriately resolve difficulties with lodgement or refer to designated person as appropriate
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

correctly collating and lodging documentation for each court, with correct number of copies, signatures if necessary, and relevant attachments according to firm's policies and procedures and the court's requirements

maintaining communication with designated person/s regarding actions, activities and outcomes and, where difficulties arise, contacting them if standard resolutions are not applicable

planning court delivery schedule to accommodate agreed timelines, closing times of courts and the number of documents to be lodged

preparing monies for court filing fees if necessary and maintaining records of all activities, actions, outcomes, time and costs in accordance with firm's policies and procedures.

Context of and specific resources for assessment

Assessment must ensure:

wherever possible the context is a real or simulated workplace

access to workplace manuals and reference materials such as company policy, procedural manuals and checklists

access to list of relevant sources of documentation and sample forms

access to background information on courts, their jurisdiction and behavioural requirements

access to appropriate technology such as computers with relevant software

access to appropriate texts and access to person's with expert knowledge such as legal practitioners

access to appropriate legislation and regulations relevant to common legal matters, such as that accessible via:

http://www.law.gov.au

http://www.ag.gov.au

http://www.austlii.edu.au/

http://www.australia.gov.au/states-territories

http://www.act.gov.au

http://www.nsw.gov.au

http://www.nt.gov.au

http://www.qld.gov.au

http://www.sa.gov.au

http://www.tas.gov.au

http://www.vic.gov.au

http://www.wa.gov.au

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

demonstration of techniques in a workplace or simulated environment

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

observation of performance in role plays

questioning (oral or written)

review of authenticated documents from the workplace or training environment

review of testimony from team members, colleagues, supervisors or managers

tests of knowledge on relevant legislation, rules, regulations, codes of practice and research resources.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBLEG301A Apply knowledge of the legal system to complete tasks

other legal services administration or general administration units.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to issue and follow clear, sequenced verbal instructions; and clarify information by questioning as necessary

literacy skills to follow legal procedures; issue and follow written instructions about routine legal procedures; and complete routine forms about legal matters according to established workplace procedures

numeracy skills to apply knowledge of mathematical concepts in relation to court filing fees and record keeping; adhere to deadlines; and copy and collate documents

organisational skills to plan and prioritise own and other's activities and time

problem solving skills to plan appropriate and efficient methods of delivery with regards to deadlines

teamwork skills to define purposes and objectives to be achieved by working with others and negotiate task distribution with other members of the group.

Required knowledge

scope of legal practitioner/support role and own responsibilities and obligations to provide legal advice, complete or sign off on legal work and/or appear in court as described by relevant jurisdiction(s)

firm's policies and procedures

accepted codes of conduct including those relating to:

privacy and confidentiality

use of company property

duty of care

ethical behaviour

non-discriminatory practice

conflict of interest

compliance with reasonable direction

overview knowledge of relevant; court processes, current legislation, legal processes and required documentation

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Courts/tribunals may include:

Children's Court

Coroner's court

Courts of Petty Sessions

District/County Court

Equal Opportunity Tribunal

Family Court

Federal Court

High Court

Industrial Relations Court

Magistrates Court

Small Claims Tribunal

State and Commonwealth Administrative Appeals Tribunals

Supreme Court

other courts/tribunals not included in this listing

Court requirements may include:

back cover sheet

colour and weight of paper

front cover sheet

margins

nature of binding

paper size

ribbon

A firm's policies and procedures may include:

contingencies

delivering a firm's business

emergency procedures

information specific to the firm

keeping files up to date

office procedure manual

privacy/security/confidentiality procedures

recording information

time recording procedures

transferring monies

verifying and authorising information

Documents to be delivered may include:

affidavits

briefs

exhibits

expert reports

notices

pleading documents

witness statements

writs

Delivery method may include:

AUSDOC

courier

personal service

post

Appropriate court official may include:

bailiff

court clerk

sheriff

Proof of lodgement may involve:

affidavit of services

receipt

signature of court official

Difficulties with lodgement may relate to:

failure to meet court/case deadlines

incomplete forms and documents

incorrect address

insufficient monies

Designated person may include:

lawyer

partner

supervisor

teacher/trainer

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify documents for the same courts/tribunals 
Organise self or other to copy and collate documents according to court requirements and a firm's policies and procedures 
Attach file/matter number to copies of all relevant documents where appropriate 
Appropriately file copies of all documents to be delivered 
Establish times of delivery to ensure court/tribunal timelines are met 
Selected appropriate delivery method 
Prepare monies for court filing fee and record disbursement appropriately 
Transport documents securely to court/tribunal 
Hand over documents and monies if necessary for court filing fees to appropriate court official 
Seek and record information regarding deficiency from court official if documents are deficient and cannot be lodged, 
Collect and file proof of lodgements and any associated documents appropriately 
Appropriately resolve difficulties with lodgement or refer to designated person as appropriate 

Forms

Assessment Cover Sheet

BSBLEG303A - Deliver court documentation
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBLEG303A - Deliver court documentation

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: